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Office Skills Test Answer

Here you will have all the test answers of Upwork Office Skills Test Answers - updated on 2015:

1. Your computer is not printing and a technician is not available, so you perform the following activities to investigate the problem. In which order should you take these up?
    1 See if the printer cartridge is finished
    2 See if the printer is switched on
    3 Try to print a test page using the printer self-test
    4 Try to print a test page from Windows
    5 See if the printer is properly attached to the computer
 Answers: • 2,3,1,5,4

 2. What is 'flexi-time'?
 Answers: • The flexible use of personal office hours, such as working an hour earlier one day, in order to leave an hour earlier another day.

 3. Which of the following are proven methods of improving your office skills?
 Answers: • All of the above

 4. When replying to an e-mail, who do you place in the cc: line and who in the bcc: line?
 Answers: • A person you wish to openly inform goes in the cc: line, and the person you wish to read the e-mail without the knowledge of the recipient, but with the knowledge of the person in the cc: line, goes in the bcc: line.

 5. You are required to create a cost report for your department, and then present the report to the board. Which two programs would you use for these two tasks?
 Answers: • MS Word, MS Excel

 6. What is a 'golden handshake'?
 Answers: • The common usage for a generous employment severance package when an executive loses his or her job through restructuring, redundancy or a scheduled retirement.

 7. Which of the following is the correct response when you are dealing with a client, and your boss enters the room?
 Answers: • Smile, stand up and politely introduce the client.

 8. Which of the following are considered bad manners while greeting a business visitor to your office?
 Answers: • All of the above

 9. With regard to emails, when is bcc: used?
 Answers: • When you want to send the same mail to several people and do not want the bcc: recipients of the mail to know who else the mail was sent to.

 10. What does the 'glass ceiling' refer to in a business context?
 Answers: • The upper level of senior management or company executive positions which is traditionally hard to break through, for example, for women and/or minorities.

 11. You realize that the computer in your office is getting a lot of spam and unwanted e-mails. What should be your first action to stop these emails?
 Answers: • Look for a Remove From Mailing List link in the email.

 12. What does 'the bottom line' commonly refer to in an office environment?
 Answers: • The basic controlling factor, notably the financial cost, regarding whether a task or project can be accomplished or not.

 13. What is the person in charge of administering an office commonly called?
 Answers: • Office Assistant

 14. What is the normal length of notice period for quitting job in most professional offices?
 Answers: • Either 2 weeks or 1 month

 15. What is the best practice for ensuring that sensitive material to be destroyed does not leak out of the company building?
 Answers: • Always encrypt on computer disk, and shred any hard copies.

 16. Consider the following sentence:

 'There are 20 new PC's in the accounts department.'
 Should there be an apostrophe in PC's?
 Answers: • No

 17. What information would the petty cash register contain?
 Answers: • Details of small expenses related to the running of the office.

 18. When you are introducing a woman and are unsure of her marital status, which title should you use?
 Answers: • Ms.

 19. You are asked to call up senior executives of your company located in different continents to inform them about the proposed dates for an international sales meeting. What is the best time to call them up?
 Answers: • During the call recipient's office hours

 20. What is 'outsourcing'?
 Answers: • Freelancing work to workers outside the main office building, often to foreign workers for cheaper labor costs.

 21. Which of the following are good office practices when creating documents such as letters, memos, company files etc?
 Answers: • Always save to hard drive and at least one back-up, such as a CD or thumb drive.

 22. What is 'commodity value'�an important business term of relevance to most office environments?
 Answers: • An economics term meaning the intrinsic value under optimal, often free-market conditions of the product the company sells or manufactures.

 23. What is the appropriate response to discovering the printer is out of ink?
 Answers: • Replace the ink if the cartridge is available otherwise follow the office procedure for replacing or ordering the cartridges.

 24. What does 'Class A office space' commonly refer to?
 Answers: • The highest quality office space available in a given area.

 25. What does the CTRL+V shortcut accomplish in Word 2007?
 Answers: • It pastes the text that has already been copied.

 26. Which of the following energy-saving practices can be used in an office without adversely affecting company productivity?
 Answers: • Turn off lights and computers at the end of the day

 27. What is the best way to handle an angry colleague or client with a complaint?
 Answers: • Listen to their concerns, and calmly but firmly explain what you are able to do, offering other solutions and options, without getting angry in turn.

 28. Which of the following are not recommended when trying to improve working with others in an office environment
 Answers: • Talking when others are talking, and listening only occasionally.

 29. What is the benefit of e-mailing documents rather than always providing hard copies to individuals?
 Answers: • The documents can be electronically forwarded, which saves stationery that may otherwise be used.

 30. Which of the following file formats relate to a graphic file or scanned image file?
 Answers: • JPEG

 31. What is the difference between Microsoft Access and Microsoft Excel?
 Answers: • Access is mainly for databases and Excel is for spreadsheets

 32. What is the most frequently used typeface and point size when creating Word documents?
 Answers: • Times New Roman, 12 point

 33. What is a 'mouse potato'(a comic phrase in an office environment)?
 Answers: • The equivalent of a couch potato, but in terms of using a computer — i.e. someone who spends all their time at a computer.

 34. What is very important to remember to do when entering an office business meeting at any level, especially when clients are there?
 Answers: • Turn OFF all cell phones, pagers and other electronic devices.

 35. What are the traditional office hours in the Western world, now much more flexible, though still adhered to in most offices?
 Answers: • 9 AM — 5 PM

 36. What is an office 'memo circular'?
 Answers: • A simple message, usually delivered by e-mail or hard copy and sent to all office staff, updating everyone on new office procedures.

 37. Traditionally, approximately how many pages should a business CV or resume have?
 Answers: • 1-3, preferably 2

 38. Which of the following activities could possibly infect your computer with a virus?
 • Downloading games and songs from the internet.

 39. In any office or business environment, what does the 'opportunity success rate' refer to?
 Answers: • The number of won opportunities as a percentage of the number of won and lost opportunities.

 40. What are the dimensions of an A4 size sheet of paper?
 Answers: • 210 mm x 297 mm

 41. What does the abbreviation CEO stand for?
 Answers: • Chief Executive Officer

 42. You work in a company where some of your co-workers are recent foreign immigrants. They are unfamiliar with the work environment and your supervisor is polite to everybody in the staff but is often rude to these foreign workers. What will you do in this situation?
 Answers: • You talk to the foreign workers and tell them that they should complain to the Upper Management.

 43. According to standard filing conventions, in which order will the following three documents be filed?
 Dr. Jones's office, Doctor at sea, Doctor come quickly
 Answers: • Dr. Jones's office, Doctor at sea, Doctor come quickly

 44. When a client visits the office and arrives early, what does office etiquette require you to do to handle the situation?
 Answers: • All of the above.

 45. Which of the following are the important components of good interpersonal office skills?
 Answers: • All of the above

 46. What does administration generally handle in an office environment?
 Answers: • The efficient day-to-day running of the office, with regard to company files, communication, management of jobs such as overseeing hiring and firing and human resources, etc.

 47. What is 'commodity value'—an important business term of relevance to most office environments?
 Answers: • An economics term meaning the intrinsic value under optimal, often free-market conditions of the product the company sells or manufactures.

 48. Which of the following are commonly used computer web browsers?
 Answers: • Chrome, Explorer, Firefox

 49. What common injury can result from too much concentrated typing over too little amount of time?
 Answers: • Repetitive strain injury

 50. You send a package through FEDEX to a client in Korea. The client calls up after a few days and says that he has not received it. What is the best way to immediately let the client know the status of the courier?
 Answers: • Track the packet on the FEDEX website and send the client a copy of the current status of the packet.

 51. What two kinds of printers are commonly in use in most office environments?
 Answers: • Industrial and private

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